Driver inspections and expenses

Two more things drivers handle in the app: vehicle inspection checklists at the start or end of a shift, and expense submissions with a photo of the receipt.

Shift inspections

If your company has inspections turned on (see Shift inspections), the app opens the checklist automatically:

• Pre-Shift Inspection — right after clocking in
• Post-Shift Inspection — right after clocking out

Drivers only see it on the days and shifts their company configured, and only if they're on the inspection's driver list.

Filling it out

1. The screen shows each field — Yes/No or Pass/Fail buttons, option lists, numbers, or text — with required fields marked.
2. A counter tracks progress ("N of M filled").
3. Tap Submit Inspection. Required fields must be answered first.

The vehicle is attached automatically from the driver's schedule for the day — no vehicle picking. Backing out warns "Skip Inspection?" since nothing is saved until submitted. Submitted inspections appear in the office under Inspections → Logs.

If your company requires a signature on inspections (Settings → Driver app → Driver inspection signatures), the app either prompts the driver to sign every submission or, when set to reuse the signature on file, fills it in automatically with a Sign again instead option if the driver wants to re-sign for that submission.

Submitting an expense

Fuel, tolls, parking, a part for the van — drivers submit expenses from the app so receipts never ride home in a cup holder.

1. Open the expense submission screen and snap a photo of the receipt (or pick one from the library). You can crop it for legibility.
2. ZeitRide reads the receipt and pre-fills what it can — merchant, total, tax, and date, and often suggests a category. If your company has an approved-merchant list, the reader also snaps the merchant it read to the closest name on that list, so the field lands correctly filled instead of needing a manual pick. Reading a receipt never blocks a submission; anything it misses, the driver types.
3. Complete the fields:
   • Merchant — if your company has curated an approved-merchant list (Settings → Expense settings), the driver picks from that list only; with no list configured, they type the merchant free-hand.
   • Category — for example Fuel, Tolls, Parking, Meals, Maintenance
   • Payment method — Cash, Credit card, Reimbursement, or Other
   • Amount and optional tax amount
   • Expense date, optional Odometer reading, and Notes
4. Submit. The expense lands in the office's Expenses page with status Submitted, the receipt image attached, for review and approval (see Payroll and expenses).

Tip: Curate the merchant list drivers pick from under Settings → Expense settings. Once it's populated, drivers can only choose from that list — no more "Wallgreens" or "Wal Mart" typos to clean up in reporting, and receipt scanning matches straight to the approved name.

Reviewing on the office side

Every driver submission is tagged with its source (Driver app) and submitter, so the office can filter to app-submitted expenses, open each one, view the receipt, and Approve, Reject (with a reason the driver can see), or Mark reimbursed.