Driver inspections and expenses

Two more things drivers handle in the app: vehicle inspection checklists at the start or end of a shift, and expense submissions with a photo of the receipt.

Shift inspections

If your company has inspections turned on (see Shift inspections), the app opens the checklist automatically:

• Pre-Shift Inspection — right after clocking in
• Post-Shift Inspection — right after clocking out

Drivers only see it on the days and shifts their company configured, and only if they're on the inspection's driver list.

Filling it out

1. The screen shows each field — Yes/No or Pass/Fail buttons, option lists, numbers, or text — with required fields marked.
2. A counter tracks progress ("N of M filled").
3. Tap Submit Inspection. Required fields must be answered first.

The vehicle is attached automatically from the driver's schedule for the day — no vehicle picking. Backing out warns "Skip Inspection?" since nothing is saved until submitted. Submitted inspections appear in the office under Inspections → Logs.

Submitting an expense

Fuel, tolls, parking, a part for the van — drivers submit expenses from the app so receipts never ride home in a cup holder.

1. Open the expense submission screen and snap a photo of the receipt (or pick one from the library). You can crop it for legibility.
2. ZeitRide scans the receipt and pre-fills what it can read — merchant, total, tax, and date, and often suggests a category. Scanning never blocks a submission; anything it misses, the driver types.
3. Complete the fields:
   • Merchant (pick from the company list, or Other)
   • Category — for example Fuel, Tolls, Parking, Meals, Maintenance
   • Payment method — Cash, Credit card, Reimbursement, or Other
   • Amount and optional tax amount
   • Expense date, optional Odometer reading, and Notes
4. Submit. The expense lands in the office's Expenses page with status Submitted, the receipt image attached, for review and approval (see Payroll and expenses).

Tip: Admins control the merchant list drivers pick from under Settings → Expense settings — a curated list keeps reporting clean.

Reviewing on the office side

Every driver submission is tagged with its source (Driver app) and submitter, so the office can filter to app-submitted expenses, open each one, view the receipt, and Approve, Reject (with a reason the driver can see), or Mark reimbursed.