Adding drivers and employees

The Employees page (sidebar → Admin → Employees → Manage) is the single roster for everyone at your company — drivers and web staff alike. A person's role determines which apps they can use; one person can be both office staff and a driver.

Add an employee

1. Open Employees and click + Add employee.
2. Fill in General information: First Name and Last Name (required), Mobile Number, Email address, Date of birth, address, License number and License class (Class A/B CDL, C, or D) for drivers, and Notes.
3. Pick the Role (required) — the role decides whether they're a driver, staff, or both, and what they can access (see Roles and permissions).
4. Click save. Other tabs (Access, Files, Compliance, and so on) unlock once the employee exists.

Filter with Filters → Type (Drivers only / Staff only), Role, Status, or Facility. Search also matches the vehicle a driver has today.

Reading the Employees list

Every row shows the person's Role and their Week (Mon–Sun) schedule strip. By default the list also shows these columns:

• Today — for drivers, where they are right now: On duty, On break, On trip (a stop is in motion), or Off duty (not clocked in). While a driver is clocked in, the time they clocked in shows underneath ("In since 7:02 AM"). Hover for details.
• Vehicle today — the vehicle the driver has today and where it comes from: Temporary assignment, Weekly schedule, or Default vehicle. Off today means the driver keeps a weekly schedule and today isn't on it.
• Trips — the driver's trips today and this week (Monday to Sunday). Cancelled trips aren't counted.
• Driver app — whether the driver app is Online or Offline, with the phone type and app build, or Never used.
• Status — Active or Inactive.

More columns — Facility, DOB, Sex, License #, License class, Email, Experience, Date added, Last active, and Last edited — can be turned on from column settings.

Column settings

Click the gear above the table to choose and order columns for your company. A default column that has nothing to show for your company yet — for example Status while everyone is Active, or Trips before any trips are assigned to drivers — is hidden automatically. It stays in column settings marked Hidden — no data for your company yet, and you can turn it back on. Once you save column settings, your choice is kept exactly as you set it. If your company saved columns before these were added, your column order and extra columns are kept, and the new columns are added.

The Access tab: app logins

Open the employee and go to the Access tab.

Driver mobile app

Any employee can be issued a driver app login — you don't have to be "a driver" on paper to drive occasionally:

1. In the Driver mobile app card, set a Username and Password (min 6 characters), confirm, and click Save mobile access.
2. The driver signs in to the app with your Company ID (the 6-character code shown in the top bar and on Settings → Company), their username, and password.
3. To remove app access, clear the username and save.

Web dashboard

If the person's role grants web access, the Web dashboard card lets you create their browser login — Username, Email (optional), Password — with Create web login (or update credentials later with Save web access).

Emailing login instructions

Click the mail icon on either card to send login instructions. Confirming with Generate & send creates a new temporary password (replacing the current one immediately) and emails it along with sign-in steps — including the company code for driver app logins. The employee needs a contact email on file.

Weekly schedule and vehicles

Click the calendar icon on a driver's row (Manage schedule) to open the Driver Schedule slideout:

• Weekly Schedule tab — toggle each day on or off, set start/end times, optionally Add break, and pick a per-day Vehicle. Set a Default vehicle at the top so most days need nothing extra. Changes save automatically.
• Calendar & Overrides tab — date-specific overrides: Day off, Custom hours, and a Temporary vehicle for a date range. Marking a day off offers Cover this day's trips so you can reassign that day's trips to a substitute driver in the same flow.

Note: A scheduled day with no vehicle counts as off — ZeitRide won't schedule a driver it can't put in a vehicle. Assign a per-day vehicle or a default vehicle before enabling the day.

The week strip on the Employees page mirrors this: working days show the vehicle's unit number; hover a day to see "off" vs. "no vehicle assigned."

Deactivating someone

Set Status to Inactive on their profile. For drivers, this ends app access on their next request and takes them out of scheduling.